Stop wondering where your parts went. Every truck, every tech, every part — tracked the moment it leaves the shelf, deducted the moment it goes on a job, reordered before it runs out. Counts that take 20 minutes instead of two days.
The average HVAC contractor loses 4 to 7 percent of parts inventory every year to shrinkage, miscounts, and uncharged warranty work. ONEREQ PRO closes the loop.
Industry-average shrinkage for a residential service contractor is 4–7% of truck inventory per year. Add the cost of "we ran out at the customer's house" truck rolls and the number goes up fast. Here's what a typical 10-truck shop is actually losing.
10 trucks × ~$8,000 stock per truck = $80,000 total on the road
4–7% annual shrinkage = $3,200 – $5,600
2–3 wasted truck rolls/mo @ $50–$100 = $1,200 – $3,600
$4,400 – $9,200 / year lost
Up to 10 trucks · $199/mo
11–25 trucks · $349/mo
26+ trucks · $499/mo
$2,388 / year (10-truck shop)
Losses today · $4,400–$9,200/yr
Truck Inventory cost · $2,388/yr
Net savings · $2,000–$6,800/yr
Pays for itself in month one
Numbers based on industry-average shrinkage rates (BLS & HARDI surveys) and typical residential HVAC truck-stock value (~$8,000/truck). Your numbers will vary — book a demo and we'll model your fleet specifically.
Every part movement writes a permanent record — job use, restock, truck-to-truck transfer, count adjustment, return, damaged. You can prove where every part went and who touched it last.
Every workflow lives where the tech already is — on the job, on their phone, in the truck.
Every technician gets their own truck inventory tied to their login. Photos, vendor part numbers, unit cost, lead time, and reorder thresholds live on every line. Nobody asks "is this on Mike's truck?" again.
Tech adds a part to a job invoice — the truck decrements automatically. Delete the line and the part comes back. No double-entry, no end-of-day reconciliation, no "I forgot to mark it used."
Tech walks the truck Friday afternoon, scans or types actual counts. Any discrepancy gets flagged with the tech's name attached — so finance knows exactly what to investigate Monday morning.
Manager view groups low-stock items by part (across the whole fleet) or by truck (so you know whose van is empty). One click turns it into draft purchase orders.
Set a reorder point on each item. When stock drops below it, the nightly job builds draft POs grouped by vendor — review, approve, send. No more "we ran out last Tuesday."
Mobile transfer screen writes both sides of the move in one atomic step. No more "I think I gave Sarah that capacitor."
Migrate from a spreadsheet (or anywhere else) in minutes. Map your columns, validate, import — the history backfills with an initial seed entry per truck.
Attach a photo to every part, link to a pricebook item, store the vendor part number and unit cost. New techs find the right capacitor on the first try.
Vendor cost, last received cost, and dealer fee roll into your real job margin — the same cost that flows into commissions and KPI reports. Stop selling jobs at a loss and not knowing.
Most truck inventory tools are a separate app, a separate login, and a separate monthly bill. ONEREQ PRO Truck Inventory plugs into the same platform your dispatch, invoicing, and commissions already live in — which is the only way the part you used on a job can actually deduct from the truck it left.
| The Reality | Without Truck Inventory | With ONEREQ PRO Truck Inventory |
|---|---|---|
| "Where's that part?" | Call three techs. Check two trucks. Buy a new one. | Search the fleet. See which truck it's on. Transfer it. |
| Tech uses a part on a job | Maybe it gets written down. Maybe it doesn't. | Auto-deducted the moment it hits the invoice. |
| Stock count | 3 people, 2 days, spreadsheets that never tie. | 20 minutes per truck. Discrepancies flagged with names. |
| You run out of something | Tech drives back to the shop. Or to a supply house. Job time lost. | Low-stock alert hit your phone before the tech needed it. |
| Reordering | A manager remembers. Or forgets. POs typed manually. | Nightly job builds POs grouped by vendor. One click to send. |
| "Who took the last R-410A?" | Nobody knows. Inventory shrinkage shows up at year-end. | Every movement logged with tech name and timestamp. |
| Job margin | Estimated. Probably wrong. Definitely optimistic. | Real vendor cost flows into commissions and KPI reports. |
See how truck inventory flows into commissions, KPI reports, and your QuickBooks general ledger in real time.
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